900 - SCHOOL COMMUNITY RELATIONS

900 - SCHOOL COMMUNITY RELATIONS dawn.gibson.cm… Tue, 08/29/2023 - 10:23

900 - Principles and Objectives for Community Relations

Successful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school district in this series of the policy manual. The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems and programs of the school district.

In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the board will:

· Provide access to school district records;

· Inform the school district community of the school district's goals, objectives, achievements, and needs;

· Invite the input of the school district community; and,

· Encourage cooperation between the school district and the school district community.

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:52

901 - Public Examination of School District Records

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district's public records will contact the board secretary-treasurer and make arrangements for the viewing. The board secretary-treasurer will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons wanting copies may be assessed a fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

Security procedures
Emergency preparedness procedures
Evacuation procedures
Security codes and passwords

It is the responsibility of the board secretary-treasurer to maintain accurate and current records of the school district. It is the responsibility of the board secretary-treasurer to respond in a timely manner to requests for viewing and receiving public information of the school district.

Legal Reference: Iowa Code §§ 21.4; 22; 291.6 (2001).
                                     1980 Op. Att'y Gen. 88.
                                     1972 Op. Att'y Gen. 158.
                                     1968 Op. Att'y Gen. 656.

Cross Reference: 215       Board of Directors' Records
                                     401.5    Employee Records
                                     506       Student Records
                                     708       Care, Maintenance, and Disposal of School District Records
                                     902.1    News Media Relations

Approved 01-15-90
Reviewed 08-18-03; 11-20-06; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03; 12-18-06

dawn.gibson.cm… Tue, 08/29/2023 - 10:50

902 - News Media Relations

902 - News Media Relations dawn.gibson.cm… Tue, 08/29/2023 - 10:46

902.1 - News Media Relations

The board recognizes the value of and supports open, fair and honest communication with the news media. The board will maintain a cooperative relationship with the news media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party's limitations.

Members of the news media are encouraged and welcome to attend open board meetings. The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district. It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.

Members of the news media seeking information about the school district will direct their inquiries to the superintendent. The superintendent will accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.

Legal Reference: Iowa Code §§ 21.4; 22; 279.8 (2001).

Cross Reference: 902 Press, Radio and Television News Media

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:49

902.2 - News Conferences and Interviews

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media.

The superintendent will respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.

News conferences and interviews planned or pre-arranged for school district activities will include the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue.

It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

Legal Reference: Iowa Code §§ 21.4; 22; 279.8 (2001).

Cross Reference: 902 Press, Radio and Television News Media

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:48

902.3 - News Releases

The superintendent will determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent will strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent will strive to create and maintain a positive image for the school district. It is the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

News releases will be prepared and disseminated to news media in the school district community. Questions about news releases will be directed to the superintendent.

Legal Reference:  Widmer v. Reitzler, 182 N.W.2d 177 (Iowa 1970).
                                     Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).
                                     Iowa Code §§ 21.4; 22.2 (2001).
                                     1980 Op. Att'y Gen. 73.
                                     1952 Op. Att'y Gen. 133.

Cross Reference: 902 Press, Radio and Television News Media

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:47

902.4 - Live Broadcasting or Recording

Individuals may broadcast or videotape public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or videotaping will interfere with or disrupt the school district event.

Videotaping of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to videotaping of classroom activities.

It is the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.

Legal Reference: Iowa Code §§ 21.4, .7; 22; 279.8 (2001).

Cross Reference: 902.1 News Media Relations
903.3 Visitors to School District Buildings and Sites

Approve 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:46

903 - Public Participation in the School District

903 - Public Participation in the School District dawn.gibson.cm… Tue, 08/29/2023 - 10:38

903.1 - School - Community Groups

The board values the participation and the support of school district-community groups, including, but not limited to, the booster club and parent-teacher organizations, which strive for the betterment of the school district and the education program. The board will work closely with these groups.

Prior to any purchase of, or fund raising for, the purchase of goods or services for the school district, the group will confer with the superintendent to assist the group in purchasing goods or services to meet the school district's needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It is the responsibility of the building principal to be the liaison with the school district-community groups affiliated with the building principal's attendance center.

Legal Reference: Iowa Code §§ 279.8; 291.13 (2001).

Cross Reference: 903 Public Participation in the School District

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:45

903.2 - Community Resource Persons and Volunteers

The board recognizes the valuable resource it has in the members of the school district community. When possible and in concert with the education program, members of the school district community may be asked to make presentations to the students or to assist employees in duties other than teaching. The school district may officially recognize the contributions made by volunteers.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent.

Legal Reference: Iowa Code §§ 279.8; 670 (2001).

Cross Reference: 603.1 Basic Instruction Program
903.3 Visitors to School District Buildings and Sites

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:44

903.3 - Visitors to School District Buildings & Sites

The board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites. Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees will not take time from their duties to discuss matters with visitors.

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events. Visitors failing to conduct themselves accordingly may be asked to leave the premises. Children who wish to visit school must be accompanied by a parent or responsible adult.

It is the responsibility of employees to report inappropriate conduct. It is the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct. If the superintendent or principals are not available, a school district employee will act to cease the inappropriate conduct.

Legal Reference: Iowa Code §§ 279.8; 716.7 (2001).

Cross Reference: 902 Press, Radio and Television News Media
903.2 Community Resource Persons and Volunteers

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:42

903.4 - Public Conduct on School Premises

The board expects that students, employees and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.

Individuals are permitted to attend school sponsored or approved activities or visit school premises only as guest of the school district, and, as a condition, they must comply with the school district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the participants, are expected to display mature, responsible behavior. The failure of individual to do so is not only disruptive but embarrassing to the students, the school district and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

· Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.

· Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials and activity sponsors of sponsored or approved activities will not be tolerated.

· The use of vulgar, obscene or demeaning expression directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities participating in sponsored or approved activity or at other individuals will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event.

Individuals removed from school premises have the ability to follow the board’s chain of command and compliant policies should they choose to do so. The exclusion is in effect should the individual choose to appeal the decision of the superintendent. The term “individual” as used in the policy also includes students and employees.

If an individual has been notified of exclusion and thereafter tries to enter a school building or attends a sponsored or approved activity, the individual will be advised that his/her attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or from future school sponsored or approved activities.

Legal Reference: Iowa Code §§ 279.8; 716.7 (2001).

Cross Reference: 205       Board Member Liability
                                     504       Student Activities
                                     802.6    Vandalism
                                     903       Public Participation in the School District

Approved 09-17-03
Reviewed 01-19-09; 06-20-12; 08-10-16
Revised 02-09-09

dawn.gibson.cm… Tue, 08/29/2023 - 10:41

903.5 - Distribution of Materials

The board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are noncurricular. Noncurricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

It is the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.

Legal Reference: U.S. Const. amend. I.
                                     Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
                                     Bethel School District v. Fraser, 478 U.S. 675 (1986).
                                     New Jersey v. T.L.O., 469 U.S. 325 (1985).
                                     Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
                                     Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
                                     Iowa Code §§ 279.8; 280.22 (2001).

Cross References: 502.3    Freedom of Expression
                                     503.1    Student Conduct
                                     504       Student Activities
                                     603.9    Academic Freedom

Approved 09-17-03
Reviewed 01-19-09; 06-20-12; 08-10-16
Revised 02-09-09

dawn.gibson.cm… Tue, 08/29/2023 - 10:38

903.5R1 - Display or Distribution of Materials Regulation

I. Guidelines.

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

1. is obscene to minors;

2. is libelous;

3. contains indecent, vulgar, profane or lewd language;

4. advertises any product or service not permitted to minors by law;

5. constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);

6. presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

Distribution on school premises of material in categories (1) through (4) to any student is prohibited. Distribution on school premises of material in categories (5) and (6) to a substantial number of students is prohibited.

II. Procedures.

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:

1. Name and phone number of the person submitting request and, if a student, the homeroom number;

2. Date(s) and time(s) of day of intended display or distribution;

3. Location where material will be displayed or distributed;

4. The grade(s) of students to whom the display or distribution is intended.

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner restrictions in subsection III of this policy. In the event that permission to distribute the material is denied, the person submitting the request should be informed in writing of the reasons for the denial. Permission to distribute material does not imply approval of its contents by either the school, the administration, the board or the individual reviewing the material submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person will contact the building principal's office to verify that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a response within three school days of submitting the appeal, the person will contact the superintendent to verify that the lack of response is not due to an inability to locate the person. If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

At every level of the process the person submitting the request will have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate.

Permission to distribute material does not imply approval of its contents by either the school district, the board, the administration or the individual reviewing the material submitted.

III. Time, place and manner of distribution.

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities. The distribution of unofficial material is limited to a reasonable time, place and manner as follows:

1. The material will be distributed from a table set up for the purpose in a location designated by the principal, which location will not block the safe flow of traffic or block the corridors or entrance ways, but which will give reasonable access to students.

2. The material will be distributed either before and/or after the regular instructional day.

3. No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.

IV. Definitions.

The following definitions apply to the following terms used in this policy:

1. "Obscene to minors" is defined as:

(a) The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution is requested;

(b) The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and

2. "Minor" means any person under the age of eighteen.

3. "Material and substantial disruption" of a normal school activity is defined as follows:

(a) Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.

(b) Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.

In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.

4. "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.

5. "Unofficial" written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school. Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.

6. "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.

7. "Distribution" means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies. It includes displaying written material in areas of the school which are generally frequented by students.

V. Disciplinary action.

Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion. Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.

VI. Notice of policy to students.

A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

dawn.gibson.cm… Tue, 08/29/2023 - 10:40

904 - Community Activities Involving Students

904 - Community Activities Involving Students dawn.gibson.cm… Tue, 08/29/2023 - 10:35

904.1 - Transporting Students in Private Vehicles

Generally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school bus driver. Students may be transported in private vehicles for school purposes. It is within the discretion of the superintendent to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent. Private vehicles will be used only when proof of insurance has been supplied to the superintendent and when the parents of the students to be transported have given written permission to the superintendent. The school district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Legal Reference: Iowa Code §§ 279.8; 285; 321 (2001).
281 I.A.C. 43.

Cross Reference: 401.6    Transporting of Students by Employees
                                     401.7    Employee Travel Compensation
                                     711       Transportation

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:37

904.2 - Advertising and Promotion

The use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is disallowed. Nonprofit entities and organizations may be allowed to use students, the school district name, or its buildings and sites if the purpose is educationally related and prior approval has been obtained from the board.

Legal Reference: Iowa Code § 279.8 (2001).

Cross Reference: 504.5 Student Fund Raising
904 Community Activities Involving Students

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:36

905 - Buildings, Sites, and Equipment

905 - Buildings, Sites, and Equipment dawn.gibson.cm… Tue, 08/29/2023 - 10:24

905.1 - Community Use of School District Facilities & Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities who wish to use school district facilities or equipment must apply at the superintendent's office. It is the responsibility of the board secretary-treasurer or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary-treasurer to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference: Iowa Code §§ 8D; 276; 278.1(4); 279.8; 288; 297.9-.11 (2001).
                                     751 I.A.C. 14.
                                     1982 Op. Att'y Gen. 561.
                                     1940 Op. Att'y Gen. 232.
                                     1936 Op. Att'y Gen. 196.

Cross Reference: 704 Revenue

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 06-20-12; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:26

905.1E1- Request for Use of School District Building and Equipment

Directions: This form is to be completed by the community adult requesting use of a district building and/or equipment a minimum of three (3) days prior to the date the building and/or equipment is to be used. Please complete the form in full. If you have questions, the superintendent or secretary will assist you.

Date of Request – today’s date.
Date use of Building/Equipment is desired. ______________________________
Estimated time of use on the above date. ______________________________
Building name and area within the building. ______________________________
School district equipment desired. ______________________________
Purpose for desiring to use the building and/or equipment – please describe in detail.
__________________________________________________________________________________
__________________________________________________________________________________
Name of person completing this form. __________________________________________________
Name of group you represent. _________________________________________________________

PERSONAL LIABILITY

I acknowledge that I am to be considered personally liable for the use of the building and/or equipment and for the activity to occur within the building as described above. Should any damage to the building and/or equipment occur as a result of the activity described above I agree to assume personal liability for such damage and agree to pay the district for any necessary repairs or replacement of equipment, etc. as deemed appropriate by the district.

________________________________ _______________ ___________________________
Signature Date Phone Number

**************************************************************************************

The following section is to be completed by the Superintendent or Designee

_____ Request approved ______ Request denied ______ Fee Charged

_____ A copy of the building use rules & regulations has been given to the individual.

_____ A key has been given to the individual requesting use of the building.

_____ Use fee has been paid in full _______________________________________
Date use fee paid

________________________________________________________ __________________
Superintendent’s signature or Designee Date

Approved 01-15-90
Reviewed 08-18-03; 01-19-09; 08-10-16
Revised 09-17-03

dawn.gibson.cm… Tue, 08/29/2023 - 10:31

905.1R1 - Community Use of School District Facilities & Equipment Regulation

1. Alcoholic beverages will not be brought to or consumed in the school district facilities or grounds.

2. Smoking is prohibited in school district facilities.

3. A custodian or employee must be present while the school district facility or equipment is being used by an entity.

4. After a school district facility or site has been used by an entity, cleaning, including restoring the facility or site to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility or site will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility or site to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

5. After school district equipment has been used by an entity, the equipment must be returned to the school district in the condition it was in prior to its use. The fee charged to the entity for the use of the equipment will include these costs. However, if excessive costs are involved in restoring the equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

6. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

7. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

dawn.gibson.cm… Tue, 08/29/2023 - 10:28

905.1R2 - Community Use of School District Facilities & Equipment Fees Schedule

RATE A – Commercial use by a non-resident individual or group acting in connection with a local individual or group to provide

a show.

Rates for Use of Buildings and Sites
	Gym	$75.00
	Wolcott Center	$35.00
	Wolcott Center with Kitchen	$50.00
	Classroom	$10.00
RATE B – Commercial use by a local individual or group when an admission charge or collection is taken.
Rates for Use of Buildings and Sites

Gym

$30.00

	Wolcott Center	$15.00
	Wolcott Center with Kitchen	$20.00
	Classroom	$ 5.00
RATE C - Use by local individual or group for social or recreational purpose when no admission charge or collection is taken.
Rates for Use of Buildings and Sites
	Gym	$25.00
	Wolcott Center	$10.00
	Wolcott Center with Kitchen	$15.00
	Classroom	$ 5.00
RATE D – Use by local educational, patriotic, or service organizatons, where no admission charge or collection is taken. (Examples: school sponsored activities, adult educational programs, gym-walkers, scouts and 4-H meetings, fund raisers for local educational purposes, etc., or the activity has the general welfare of the community as the focus and has the approval of the Superintendent.
Rates for Use of Buildings and Sites
	Gym	$0
	Wolcott Center	$0
	Wolcott Center with Kitchen	$0
	Classroom	$0

Add to above:
	Custodial charges – if needed	Time & 1/2/hour

APPROVAL PROCEDURES

The Superintendent and administration will review he request to use the building to judge its appropriateness and to set rental fees, as set for in the board policy.
The Superintendent may also deny a request for the use of any school facility. Reasons for denying the request can include such things as, (1) facility being used for school purposes, (2) lack of payment for use, (3) use may be detrimental to facility, (4) damage from previous use, (5) lack of proper supervision, (6) or any other reasonable cause.
The Superintendent will consider each request individually to determine the desired amount of supervision required. Salary for those supervising will be set by the Superintendent, and the body using the facility will reimburse the school for said salary.

dawn.gibson.cm… Tue, 08/29/2023 - 10:28

905.2 - Tobacco/Nicotine-Free Environment

School district facilities, including school vehicles, are off limits for tobacco use. This requirement extends to employees and visitors. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco product or leave the school district premises immediately.

It is the responsibility of the administration to enforce this policy.

Legal Reference: Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).
Iowa Code §§ 142B; 279.8, .9; 297 (2001).

Cross Reference: 905.1 Community Use of School District Buildings & Sites & Equipment

Approved 01-15-90
Reviewed 11-18-91; 09-19-94; 08-18-03; 08-18-08; 06-20-12; 08-10-16
Revised 12-16-91; 10-17-94; 09-17-03; 09-16-08

dawn.gibson.cm… Tue, 08/29/2023 - 10:24